March 27, 2020
Dear Spring Hill College family,
With just a few days before students begin their online learning, it's become apparent that we need to extend this format. Therefore Spring Hill College's remote learning will start on Monday, March 30 and continue through the end of classes in May.
This decision was made after continuous discussions with College administration as well as with health experts in Alabama and along the Gulf Coast. It's not the outcome any of us wanted, but given that the COVID-19 pandemic continues, it's a decision that was made with everyone's welfare at heart. Also in consideration is the best timeframe to possibly suspend our work-from-home situation for faculty and staff.
This announcement comes with other changes. They include:
- Revised Academic Calendar: The Task Force for Instructional Learning is providing all students with new recommendations to accommodate online learning needs. An updated academic calendar will also be shared, which includes a later deadline to withdraw from a course with no penalty and an option to convert grades to pass/fail that extends beyond general electives to include the core. Details and explanations on these calendar and policy revisions will follow today from the Office of Academic Affairs.
- Housing Move-Out: Student Affairs is reviewing the best possible planning for student move-out and will include options for dates and times. You will get complete details today from your Residence Assistant and Residence Life.
- Room and Board: We are working on a fair and equitable plan for room and board fees.
- Summer and Fall Registration: Summer Courses, which are entirely online, and traditional Fall 2020 registrations are both now open.
- Commencement: The ceremony will take place, but not on May 9. We are gathering ideas on the best timing for a new date, keeping in mind the determination to have our Seniors walk down the Avenue of the Oaks. Diplomas will be sent out in mid-July.
- Honors Convocation and other Commencement events: We still plan to honor our student and departmental achievements as well as find a way to include other traditional Commencement events. Details to come.
- FAQs: Academic Affairs, Residence Life and the Finance office are developing Frequently Asked Questions for their specific functions and will share.
I understand this is a great deal to absorb. Reach out with your ideas and questions. As the Spring Hill family, we continue to work stronger together. Please keep all Badgers, near and far, in your prayers. You are always in mine.
What are the symptoms of COVID-19?
The symptoms of fever, cough and shortness of breath may appear 2-14 days after exposure. In most cases, the illness is mild and can be overcome, but more severe cases can be life-threatening.
Does Spring Hill have a plan if the coronavirus begins spreading rapidly in the U.S.?
The College administration has decided to suspend on-campus classes as of the end of day on Friday, March 13.
What about summer classes and Masters degree classes?
As all these courses are already conducted online, there is greater likelihood that they will happen in their scheduled time frame. If there is any interruption to these courses, you will be notified.
I’m stressed! Can I go see Counseling Services?
We recognize this is an uncertain time filled with questions and anxiety. Counseling Services will be communicating with you early next week with an opportunity to access services while you are home. It is important that you continue to care for your mind and body during this time and we want to assist you in doing that through virtual appointments with our staff. Stay tuned for more information!
Are all College events canceled?
As of now all College events are canceled or postponed. Welcome to The Hill, our prospective students event, scheduled for March 21, will transition to a virtual event. Homecoming on The Hill, scheduled for the weekend March 27-29, will move to October 23-25, alongside Family Weekend.
When will the advising/registration period occur for Summer and Fall 2020?
Advising and registration will remain the same as planned, with the advising period occurring during the 2-week spring break. Faculty will advise students remotely and open student schedules for registration at the times designated and sent by the Registrar. Contact your Student Advisor to communicate about your registration needs.
When is the last day to withdraw from a class with non-penalty W grade?
Tuesday, March 17 will remain the last day to withdraw from a class with a non-penalty W grade. The Registrar will accept electronic signatures from students. If you have any questions about the course withdrawal process, please contact firstname.lastname@example.org.
How will the online instruction affect the accommodations of students with disabilities?
If you require additional services related to accommodations and modifications and questions about the impact of online instruction related to those accommodations, please contact Becca Venter-Lombardo (email@example.com)
Any questions can be directed to firstname.lastname@example.org.