Withdrawing from SHC

There are several different options for withdrawing from Spring Hill College. If you have any questions about your situations, contact CASA at casa@shc.edu

Deactivation

Students wishing to not return to Spring Hill College for a future term or wish to withdrawal from all courses between semesters or during the Add/Drop period (the first week of courses) are completing the deactivation process. The deactivation process does not impact courses the student is currently enrolled and participating in. If your withdrawal from the institution affect the courses you are currently enrolled in, you must complete a Withdrawal.

Key Facts

• Must be completed for a future semester, between semesters, or during add/drop
• Courses do not appear as ‘W-Withdrawn’ on the transcript
• Can be approved for a Leave of Absence if there is intent to return

Resources & Forms

• Online Exit Survey
• Deactivation of Student Status Form

Deactivation Process

1. Student decides they do not want to enroll in a future semester. If a student knows they plan to return again, they may wish to complete a Leave of Absence
2. Student completes the Online Exit Survey
3. Student completes Federal Student Aid Exit Loan Counseling (if they received federal aid)
4. Student completes the Deactivation of Student Status Form and submits it to the Registrar’s Office
5. Student is removed from any courses for the future term and is moved into Inactive-INAC status

Transcript Requests: Students transferring to another institution can request official transcripts from the Registrar’s Office using the Official Transcript Request Form. Bills must be paid in full to request official transcripts.

Leave of Absence (Temporary Deactivation)

Students wishing to take a temporary leave of absence for a future semester are completing the deactivation process. In order to be approved for a Leave of Absence, the student must be in good academic standing and not subject to disciplinary action. Leave of Absence can be granted for up to one year.

Key Facts

• Must be completed for a future semester, between semesters, or during add/drop
• Courses do not appear as ‘W-Withdrawn’ on the transcript
• Must be in good academic standing with no pending disciplinary action

Resources & Forms

• Deactivation of Student Status Form

Leave of Absence Process

1. Student decides they do not want to enroll in a future semester. If a student knows they plan to return again, they may wish to complete a Leave of Absence
2. Student completes the Deactivation of Student Status Form, including the Leave of Absence section indicating the reason for the Leave of Absence and intended term of return
3. Student obtains signature from the Office of Academic Affairs
4. Student submits form to the Registrar’s Office
5. Student is removed from any courses for the future term and is moved into Leave of Absence-LOA status

Returning to Campus After a Leave of Absence

At the conclusion of their planned Leave of Absence, the student should contact the Registrar’s Office (registrar@shc.edu) to move their student status back into Active. Students do not need to apply for readmission after a Leave of Absence.

Regular Withdrawal

Students actively enrolled in a current semester wishing to withdraw from all courses at Spring Hill College are completing a regular withdrawal. The regular withdrawal process impacts the courses the student is currently enrolled and participating in. Withdrawals will result in a ‘W-Withdrawn’ grade (W, WP, WF) for all courses. During the semester, there are only two reasons a student can take a Leave of Absence–medical issues preventing course completion and military duty.

Key Facts

• Can be completed anytime during the semester (must be completed by the last day of courses)
• Courses appear as ‘W-Withdrawn’ on the transcript (W, WP, WF)
• Leave of Absence only approved in special circumstances (medical reasons, military service)

Resources & Forms

• Online Exit Survey
• Withdrawal Form

Regular Withdrawal Process

1. Student decides they do not want to continue their current semester. If a student is experiencing a medical emergency or is called to military service and know they wish to return at a future date, they can request a Leave of Absence
2. Student completes the Online Exit Survey
3. Student completes Federal Student Aid Exit Loan Counseling (if they received federal aid)
4. Student completes the Withdrawal Form, obtains the necessary signatures, and submits it to the Registrar’s Office
5. Student is removed from any courses for the current term and is moved into ‘Voluntary withdrawal’ status

Transcript Requests: Students transferring to another institution can request official transcripts from the Registrar’s Office using the Official Transcript Request Form. Bills must be paid in full to request official transcripts.

Medical Withdrawal /Leave of Absence

Students actively enrolled in a current semester wishing to withdraw from all courses at Spring Hill College for medical reasons are completing a medical withdrawal. The regular withdrawal process impacts the courses the student is currently enrolled and participating in. Withdrawals will result in a ‘W-Withdrawn’ grade (W, WP, WF) for all courses. Students who complete a Medical Withdrawal do not need to complete the readmission process.

Key Facts

• Can be completed anytime during the semester (must be completed by the last day of courses)
• Courses appear as ‘W-Withdrawn’ on the transcript (W, WP, WF)
• Documentation of medical conditions required

Resources & Forms

• Online Exit Survey
• Withdrawal Form

ACCESSIBILITY NOTE*

The campus will work with students to complete this process remotely, including obtaining signatures.

Student Advising Services | casa@shc.edu

Student Accounts | studentbilling@shc.edu

Financial Aid | financialaid@shc.edu

Wellness Center | counseling@shc.edu

Student Affairs | studentaffairs@shc.edu

Provost’s Office | academicaffairs@shc.edu

Medical Withdrawal Process

1. Student is unable to complete coursework due to a medical condition or medical emergency
2. Student obtains documentation of medical condition and submits documentation to the Wellness Center/Student Affairs
3. Student completes the Withdrawal Form, checks the Medical Withdrawal box, obtains the necessary signatures*, including a signature from the Wellness Center/Student Affairs
4. Student completes the Online Exit Survey
5. Student completes Federal Student Aid Exit Loan Counseling (if they received federal aid)
6. Student submits form to the Registrar’s Office
7. Student is removed from any courses for the current term and is moved into ‘Medical withdrawal’ status

Returning to Campus After a Medical Withdrawal

If a student wishes to return after a medical withdrawal they must submit documentation that the medical condition will no longer affect their academic coursework. Paperwork will be submitted to the Wellness Center/Student Affairs. Students do not need to apply for readmission.

Military Duty Withdrawal/Leave of Absence

Students actively enrolled in a current semester wishing to withdraw from all courses at Spring Hill College for military reasons are completing a military duty withdrawal. The regular withdrawal process impacts the courses the student is currently enrolled and participating in. Withdrawals will result in a ‘W-Withdrawn’ grade (W, WP, WF) for all courses. Proof of military service required. Students who complete a Military Service Withdrawal do not need to complete the readmission process.

Key Facts

• Can be completed anytime during the semester (must be completed by the last day of courses)
• Courses appear as ‘W-Withdrawn’ on the transcript (W, WP, WF)
• Documentation of military orders are required

Resources and Forms

• Withdrawal Form

ACCESSIBILITY NOTE*

The campus will work with students to complete this process remotely, including obtaining signatures.

Student Advising Services | casa@shc.edu

Student Accounts | studentbilling@shc.edu

Financial Aid | financialaid@shc.edu

Wellness Center | counseling@shc.edu

Student Affairs | studentaffairs@shc.edu

Provost’s Office | academicaffairs@shc.edu

Registrar’s Office | registrar@shc.edu

Military Duty Withdrawal Process

1. Student is called to military duty during the academic semester, affecting their ability to successfully complete their coursework
2. Student submits documentation of military orders to the Academic Affairs Office for approval
3. Student completes the Withdrawal Form, checks the Military Duty box, obtains the necessary signatures*, including a signature from the Provost’s Office
4. Student completes Federal Student Aid Exit Loan Counseling (if they received federal aid)
5. Student submits form to the Registrar’s Office
6. Student is removed from any courses for the current term and is moved into ‘Withdrawn Leave of Absence’ status

Returning to Campus After Military Duty

At the conclusion of their military service, a student should contact the Registar’s Office (registrar@shc.edu) to move their student status back into Active. Students do not need to apply for readmission after a Leave of Absence.

FAQs