Campus Health and Safety Protocols
Spring Hill College Sentinel Testing
Beginning Wednesday, September 16, 2020, COVID-19 sentinel testing will be initiated for students, faculty and staff through GuideSafe™️. It is a free, mandatory testing program.
As we continue to respond to the COVID-19 pandemic and its impact on our campus, we are launching this component of our health and safety plan in partnership with GuideSafe™️.
What is Sentinel Testing?
Sentinel testing involves testing a random sample of Spring Hill’s students, faculty and staff weekly to help monitor the prevalence of COVID-19 on our campus. Every week, we will randomly test three percent of our on-campus population. The randomized testing is to help monitor levels of COVID-19 and identify potential outbreaks.
How Will the Testing be Conducted?
Verily is our partner in the sentinel testing program. They conducted the reentry COVID-19 testing for our students.
If you participated in our Re-Entry testing, you already have a Verily account. If you did not participate in this testing (for students who did not participate and particularly for faculty and staff) please go to healthy.verily.com to set up an account to be included in Sentinel Testing. Use your Spring Hill College email address to create your account. You will answer some basic questions and verify your email.
Each day, randomly selected individuals will receive an email from Verily (email@example.com) directing them to sign up for a testing appointment on campus during the next seven days. Please check your Spring Hill College email regularly to see if you have been selected as part of the randomized testing. If you are randomly selected, you will be prompted in the email to log into your Verily account and request a test.
Sentinel tests are intended for individuals who are not exhibiting COVID-19 symptoms. As part of scheduling your test through Verily, you will be asked to report if you are experiencing symptoms. If your responses show you are symptomatic, you will be asked not to test through this program, but to contact firstname.lastname@example.org about alternative testing options.
Exceptions to the testing include: If you are COVID-19 symptomatic, if you’ve had a positive COVID-19 test within the last 12 weeks (provide documentation of test result to Spring Hill College to email@example.com), anyone who is fully online or outside the reasonable distance to likely travel to campus.
On Your Testing Day
On the day of your testing appointment, you will arrive at Price LeBlanc Hall in the Barter Student Center at your appointment time and check in with your ID and appointment email. Please wear a mask as directed by our campus policy. After check-in, you will be given a test kit including a nasal swab that you will self-administer at the appointment. The swab process takes less than a minute. There are observers available on-site to help guide you through the process. After you have completed your self-swab, you will seal your sample in the included test tube and storage bag and turn it in to a member of the collection team at the testing location. The sentinel testing process typically takes 5-7 minutes from arrival to departure. Each testing day, samples are delivered to the laboratory for processing. Results are typically provided within 24-48 hours from arrival at the lab. Results will be delivered to Student Affairs. If you test negative for COVID-19, results will be emailed within 36 hours of testing. If you test positive for COVID-19, participants will receive and email from firstname.lastname@example.org or a call from Student Affairs.
Can I Refuse Testing?
The testing is mandatory. Many COVID-19 cases present as asymptomatic, so your participation is vital to get the timely, appropriate data on COVID-19 cases at our College.
Also a reminder: please log on to GuideSafe™Healthcheck for your daily health reporting. This is an equally vital step for everyone at Spring Hill College.
If you have any questions, please contact Student Affairs or email@example.com
Thank you for your participation in this valuable sentinel testing program.
Guidesafe™ Healthcheck Assessment Tool For Spring Hill College
Starting Wednesday, August 19, all Spring Hill College students, faculty and staff will need to complete a COVID-19 Healthcheck assessment at least every three days.
The GuideSafe™Healthcheck tool is part of Spring Hill College’s plan to ensure a safe and healthy campus for our entire College community.
GuideSafe™Healthcheck is a web-based COVID-19 assessment tool that allows users to report COVID-19 symptoms and exposure history.
You can access GuideSafe™ Healthcheck on a phone, tablet or computer by visiting https://www.shc.edu/healthcheck
Make your check-in quick and easy. Pin GuideSafe™ Healthcheck to your phone’s home screen:
- iPhone/iPad: open https://www.shc.edu/healthcheck in your browser, tap the share icon at the bottom, click “Add to Home Screen” from the menu.
- Android: open https://www.shc.edu/healthcheck in your browser, click on the three dots in the top right menu, select “Add to Home Screen” from the menu.
GuideSafe™ Healthcheck consists of a set of questions that assess symptoms and exposure to COVID-19. An initial set up survey is performed the first time you access Healthcheck. This assessment only takes about 20 seconds to complete.
After that, you are encouraged to complete GuideSafe™ Healthcheck daily but Spring Hill College requires you to complete the assessment at least every three days. You can even set up reminders through the GuideSafe™ Healthcheck tool. However, if you ever develop new symptoms – don’t wait for a reminder – report them immediately through Healthcheck.
- Through GuideSafe™ Healthcheck, you report whether or not you have had symptoms or exposure to anyone who has recently tested positive for COVID-19.
- Based on your responses, GuideSafe™ Healthcheck will assign you one of three categories: Least Risk, May be at Risk, or Greater Risk. If you receive a red or yellow screen, please email firstname.lastname@example.org for immediate clarification for how to proceed. Do not come to campus until you receive further guidance. BadgersHealth will follow-up as necessary to monitor your progress.
- All responses are private.
Guidesafe™ Healthcheck Faqs
- What is GuideSafe™ Healthcheck?
- GuideSafe™ Healthcheck is a web-based COVID-19 assessment tool for Spring Hill College faculty, staff and students that assesses existence of any current COVID-19-related symptoms, exposure history and testing history. The required assessment will help us all return to campus safely and help our community beat COVID-19. GuideSafe™ Healthcheck is used to manage large groups and reduce the risk of further exposure to COVID-19. GuideSafe™ Healthcheck informs College health officials about emerging symptom hot spots before these areas have widespread consequences. It also helps our College health officials prioritize participants who might need COVID-19 testing.
- How does GuideSafe™ Healthcheck work?
- Spring Hill College faculty, staff and students log on regularly to share symptoms — even if you are feeling healthy — to ensure a safe campus. The initial survey takes about 20 seconds to complete. Subsequent surveys take about 10 seconds to complete. Faculty, staff and students are encouraged to complete GuideSafe™ Healthcheck daily.
- Spring Hill College requires faculty, staff and students to complete the assessment at least every three days.
- If the survey responses indicate the user is symptom-free and has no close exposure to someone with COVID-19 illness, the individual is cleared to re-enter campus. If GuideSafe™ Healthcheck responses show the user is currently experiencing COVID-19 symptoms, has been exposed to someone with COVID-19 or has been diagnosed with COVID-19 in the preceding month, the user will not be permitted to re-enter campus until medically cleared. If you have symptoms, email email@example.com for immediate clarification on how to proceed. Do not come to campus until you receive further guidance. BadgersHealth will follow-up as necessary to monitor your progress.
- How do I access GuideSafe™ Healthcheck?
- You can access GuideSafe™ Healthcheck, a password protected system, on a phone, tablet, or computer by going to www.shc.edu/healthcheck.
It is mobile-enabled so that it can be easily viewed on your phone. The site can be pinned to your smartphone home screen so that it appears as an app.
- Will I receive notifications or reminders to fill out GuideSafe™ Healthcheck?
- There will be an option for you to receive reminders to report how you are feeling.
- Why do I have to report my symptoms so regularly?
- Because COVID-19 symptoms are a report at a single slice of time, students and employees should report their symptoms daily and are required to complete GuideSafe™ Healthcheck every three days to confirm how they are feeling.
- I’m not cleared to re-enter campus. Should I be participating in GuideSafe™ Healthcheck?
- Continue to use GuideSafe™Healthcheck. BadgersHealth will be in contact with you for your next steps.
- Why is Spring Hill College recommending we use GuideSafe™ Healthcheck?
- GuideSafe™ Healthcheck, a COVID-19 assessment tool, informs College officials about emerging symptom hot spots before these areas have worsening consequences. It also helps College health officials prioritize participants who might need COVID-19 testing.
- Is GuideSafe™ Healthcheck secure? Is my privacy protected?
- GuideSafe™ Healthcheck is a HIPPA compliant platform. GuideSafe™ Healthcheck does not in any way track you as a person. It is a tool for you to report COVID-19 symptoms and any exposure. It does not track your location. BadgersHealth will receive the information to ensure those coming on campus are not showing symptoms.
- Will I remain anonymous? Who gets my HealthCheck assessment when it’s sent?
- BadgersHealth and Human Resources will receive your information, but everything will be kept private.
- I need more information. Who can I talk to?
- Send your questions to firstname.lastname@example.org
Testing and Monitoring
- Spring Hill College is participating in the GuideSafe™ Entry Testing provides free COVID-19 testing for every college student attending a participating four-year and two-year college in the state before returning to campus.
- The ability to test every student within 14 days of entry to Alabama college campuses helps maintain a safe environment and slow the spread of COVID-19. This testing initiative provides re-entry testing and sentinel testing for all our students, powered by the University of Alabama at Birmingham (UAB).
- According to UAB, sentinel testing is the collection of information useful for monitoring trends in diseases and pathogens.
- RE-ENTRY TESTING FOR STUDENTS: All students returning to campus in the fall, resident and commuter, will be screened and tested for COVID-19 within 14 days prior to returning to campus.
- This is a free test through GuideSafe™ Entry Testing, supported by CARES Act funding through the State of Alabama.
- More information on the GuideSafe program
- Students will receive an e-mail within the next few days from email@example.com about accessing their COVID-19 test.
- Please look for and promptly complete the instructions in the e-mail. The test involves a nasal swab just inside the nostril, which is easy to self-administer and less invasive than the nasopharyngeal swab you may have seen as another sample collection method.
- ALL SPRING HILL COLLEGE COMMUNITY MEMBERS: Spring Hill College community members (students, faculty and staff) will be required to participate in daily monitoring of symptoms through SHC Healthcheck mobile app as part of the GuideSafe™ program*. Students will be expected to self-report any symptoms through the mobile app and follow instructions for care. Faculty and staff are expected to use the app and follow-up with their supervisor and primary care physician for instructions for care.
- This Healthcheck monitoring will go into effect prior to the first day of class (Wednesday, August 19) for the campus community and will continue throughout the fall semester. Community members will get text and email reminders to use the system to help us track and monitor community health and identify any concerns early.
- All Staff and Faculty Online Training: All faculty and staff are required to complete online health and safety training provided by United Educators. The courses can be accessed here.
These courses must be completed by August 21.
- Spring Hill College and GuideSafe™ Healthcheck: We are working in conjunction with The University of Alabama at Birmingham (UAB) not only for student COVID-19 reentry testing, but also through the GuideSafe™ HealthCheck screening tool. This is A COVID-19 assessment tool for employees and students to report the existence of any current COVID-19-related symptoms,
exposure history and testing history.
- The GuideSafe™ HealthCheck tool will be available for your use by August 17.
- Initial registration for the GuideSafe Tool should start August 21.
- You are required to use the assessment tool every day before you come to campus.
- Your results will be private.
- It is in the best interest of everyone at Spring Hill College that you use the Health Check tool daily.
- We will send a reminder ALERT message this week when the Health Check tool is ready for you to download and use.
- GuideSafe™ HealthCheck instructions will be detailed for you when the assessment tool is ready to download.
- GuideSafe™ Exposure Notification App: The GuideSafe™ Exposure Notification App is a tool that facilitates anonymous self-reporting and automates alerts to individuals with whom you may have had close contact, who later tested positive for COVID-19. This is not a mandatory tool but is a protective platform for everyone at the College.
- If any other member of our community experiences symptoms, please contact your health provider and do not come to campus until you have taken this step.
Student Re-Entry Testing Frequently Asked Questions
- Q: Am I required to participate in re-entry testing?
- A: Yes. All students are required to be tested for SARS-CoV-2, the virus that causes COVID-19, before they return to campus in the fall.
- Q: I have already been tested for COVID-19. Do I need to participate in Spring Hill College’s re-entry testing?
- A: If you have tested positive for COVID-19 in the past 12 weeks, no. However, you must provide Student Health documentation of your positive test and of a health care provider’s medical clearance before you can return to campus in the fall.
If you have not received a positive diagnosis within the past 12 weeks, you are required to participate in Spring Hill College’s re-entry testing.
- Q: Do I have to pay for the test?
- A: No. Testing is provided by the State of Alabama through the GuideSafe™ Entry Testing program.
- Q: Will the test hurt?
- A: No. The test consists of a self-swab just inside the nose that is painless.
- Q: How will I get my results?
- A: You will receive your results report via e-mail and through the testing registration portal.
- Q: What do I do if I test positive, but do not show symptoms?
- A: If you are not showing symptoms but test positive, self-isolate for 14 days to help protect others in the community.
- Q: What happens if I experience COVID-19 symptoms?
- A: If a student experiences COVID-19 symptoms, they should contact the Student Affairs Office at 561-803-2023 or firstname.lastname@example.org to request an appointment with Greater Mobile Urgent Care.
Contact Tracing and Self-Quarantine
- Spring Hill College is taking a number of preventative measures to ensure that the campus community has reduced exposure to an impact by COVID-19. We understand that it is likely that at some point during the fall semester that there will be transmission and presence of the virus in our college community. Spring Hill College has developed protocols for contact tracing and quarantine to help those who have contracted the virus and assist those who may have been exposed to the virus.
- A faculty, staff or student who has been diagnosed with COVID-19 will be contacted by a Student Affairs staff member to provide information and determine other campus community members that they may have been in close contact with from the projected infectious period and when the transmission of the virus could have started. Close contact as defined by the CDC is any person having exposure to an infected person within six feet distance for 15 minutes or longer.
- Spring Hill College will continue to follow CDC, APHD, and MPHD guidelines in contacting the individuals or the larger campus community regarding possible exposure as a close contact. Individuals will be contacted if they are determined to be a close contact (person within 6 feet for 15 minutes or longer) as defined by the CDC. It is important that anyone diagnosed with COVID-19 be thorough and truthful during the contact tracing process in order to identify anyone who may be a close contact. The larger campus community will be notified when there are multiple cases that can be traced to a common source or location. It is important to note that no names will be shared during the contact tracing process.
- Students within 250 miles of campus will be required to return to their family home within 24 hours of a diagnosis or notice of exposure to quarantine. We encourage families to develop a plan for bringing their student home should this step become necessary. If there are extenuating circumstances that do not allow for this to happen, we encourage families to contact the Student Affairs Office to discuss those circumstances.
- Students who live further than 250 miles from campus and have tested positive or been exposed to someone who has tested positive for COVID-19 will be assigned a designated space on campus for the entirety of their quarantine period. Spring Hill College will arrange for meal delivery and health resources for students who are in a quarantine space.
- Spring Hill College has a limited number of quarantine beds to offer for students needing to use these accommodations. The College will continuously review the capacity of these spaces reaching capacity in our quarantine beds may require the College to return to full remote learning for the remainder of the Fall semester.
- All students, faculty and staff will be required to wear face coverings at all times. The only times face coverings are not required are 1) when students are in their bedroom or apartment with only their roommate 2) while actively eating 3) when social distancing can be achieved and maintained outside.
- Spring Hill College will provide students with one cloth face covering at no cost. Students should visit the CDC website for recommendations on wearing and cleaning a cloth face mask.
- Mask Washing: Masks should be washed after every use. Spring Hill College is following the CDC guidelines on mask washing as part of our College’s protocols.
- Students will be expected to practice social distancing at all times on and off campus in order to help prevent exposure and spread of COVID-19 on campus. The CDC guidelines call for six feet distance from any other person as appropriate social distancing.
- The College has developed recommendations for each space and outdoor areas on campus and students, faculty and staff are expected to adhere to the occupancy developed for each space. During any approved gatherings on campus, there must be six feet of distancing and face masks must be worn.
- Spring Hill College has made adjustments to classrooms, dining hall and other campus spaces to help encourage physical distancing.
As important as it is to wear a face covering, it’s equally important to follow these guidelines, directly from the CDC COVID-19 web resources:
- Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing. (And if you use a tissue, be sure to throw it away, don’t put it in your pocket or purse.)
- It’s especially important to wash:
- Before eating or preparing food
- Before touching your face
- After using the restroom
- After leaving a public place
- After blowing your nose, coughing, or sneezing
- After handling your cloth face covering
- After caring for someone sick
- After touching animals or pets
- If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Spring Hill College is encouraging every community member to receive a flu vaccine this year due to the similarities in symptoms between COVID-19 and influenza. To assist with receiving the flu vaccine, Spring Hill College has arranged for three flu shot clinics to be held on September 15, September 17 and October 20.
Medical Concerns and Accommodations
- Students with underlying medical conditions that increase a person’s risks of severe COVID-19 illness are encouraged to contact Rebecca Venter-Lombardo (email@example.com) to discuss necessary accommodations for the upcoming academic year.
- Faculty and staff with underlying medical conditions that increase a person’s risks of severe COVID-19 illness are encouraged to contact Human Resources at 251-380-3063 or speak with your supervisor.
- The CDC has identified the following specific conditions that can negatively impact the severity of COVID-19 illness (https://www.cdc.gov/media/releases/2020/p0625-update-expands-covid-19.html):
- Chronic kidney disease
- COPD (chronic obstructive pulmonary disease)
- Obesity (BMI of 30 or higher)
- Immunocompromised state (weakened immune system) from solid organ transplant
- Serious heart conditions, such as heart failure, coronary artery disease, or cardiomyopathies
- Sickle cell disease
- Type 2 diabetes