An easy way for our community to show a uniform brand is to have a consistent format for faculty and staff email signatures. To accomplish this, we recommend the following configuration in your Gmail with name, title, center/office/division, college name, your primary campus (ex., Italy Center), phone number, and logo.
How to Update Your Email SignatureFor Gmail:
1. Open Gmail and click on the gear icon in the top right corner. 2. Select See all settings. 3. Go to the General tab. 4. Scroll down to the Signature section. 5. Click Create New to add and name your new signature. 6. Copy and Paste the new signature template provided below:
7. Paste the template into the Signature box and customize it with your credentials and department-specific hyperlinks. 8. Scroll to the bottom of the page and click Save Changes.
Everyone’s email settings are different and it will require that you manually create your own signature. The above image is a visual example of one possible layout and the length of your signature will depend upon what information is most important for you to display. Please use your best judgement and remember that people also view emails on mobile devices.
If you are a new employee and having issues with your signature, please submit a project intake form notating “Email Signature Setup” with your credentials and we will gladly assist.
Troubleshooting Email Signature | New Signature Not Displaying
If your signature does not populate when starting a new email, please ensure the following signature defaults are applied to your “new” signature. Then click save.
